Implementation of New Systems: EHR Implementation

The Significance of Usability

  • The user-friendly experience of a product is referred to as usability.
  • A useful product can readily accomplish the desired goals.
  • A usable product allows the user to remember how to use it and teach others.
  • The user’s purpose, and remember how to use it on subsequent visits.
  • When something is usable, it indicates that it is simple to use.

Configurability and Interoperability

  • Configurability is concerned with the arrangement of elements.
  • The setup of a network computer system determines its configurability.
  • Interoperability is the capacity of software systems to interchange and use data (Soman et al., 2020).
  • A computer system must be set up correctly to be interoperable.
  • The interoperability of a computer system is improved by proper configuration.

Electronic Health Records Implementation

  • The advantages of EHR systems far outweigh the expenditures.
  • EHRs boost efficiency while also improving patient satisfaction (Gui et al., 2020).
  • Physicians can use EHR to improve the quality of care.
  • Initial costs include hardware, recurring software licensing fees, upgrades.
  • EHR reduces billing errors and improves risk management.

Phase One: Team Selection

  • Characteristics to look for while selecting a team.
  • Communication is crucial at all stages of implementation.
  • Team members must be able to communicate with a variety of people.
  • Leadership and organizational skills are essential.
  • Fundamental understanding of the subject.

Phase Two: Company Culture

  • “Lead with culture, determining where the resistance is”
  • Driving performance through the alignment of people.
  • Unless culture addressed, implementation will face resistance
  • It is critical to identify the culture’s fundamental drivers.
  • Culture is crucial for everyone’s success.

How to cope with the change

  • Communication through different channels.
  • Education and training as part of the help.
  • Incorporate flexibility into change programs.
  • Allocate extra time to practice the new system
  • Encourage and approve a collaborative approach.

Possible pitfalls

  • Choosing the wrong Electronic Health Record.
  • Underestimating the significance of an execution plan.
  • Insufficient training before the go-live date.
  • HIPAA Compliance should not be taken lightly.
  • Slipping into old habits.

How to avoid pitfalls

  • Get a free trial for the software before you buy it.
  • Create an implementation plan to get started with.
  • Designate proper time for training.
  • It’s vital that you have procedures HIPAA compliant.
  • Protect patients’ electronic protected health information (ePHI).

Experience with Automation Systems

  • Time-consuming manual operations replacement.
  • A consistent level of care maintenance.
  • A process that is standardized and repeatable.
  • Meet the needs of groups of larger sizes.
  • The ability to collect data regularly.

Automation Advantages

  • Manipulation of paper documents is no longer necessary.
  • Enhancing patient satisfaction and engagement (Kruse et al., 2018).
  • Reducing physician burnout and improving productivity.
  • Collecting data and making better revenue projections.
  • Streamline operations and improve management processes.


Gui, X., Chen, Y., Zhou, X., Reynolds, T. L., Zheng, K., & Hanauer, D. A. (2020). Physician champions’ perspectives and practices on electronic health records implementation: challenges and strategies. JAMIA Open, 3(1), 53-61.

Kruse, C. S., Stein, A., Thomas, H., & Kaur, H. (2018). The use of electronic health records to support population health: a systematic review of the literature. Journal of Medical Systems, 42(11), 1-16.

Soman, S., Ranjan, P., & Srivastava, P. K. (2020). A distributed architecture for hospital management systems with synchronized EHR. CSI Transactions on ICT, 8(3), 355-365.

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1. NursingBird. "Implementation of New Systems: EHR Implementation." August 14, 2022.


NursingBird. "Implementation of New Systems: EHR Implementation." August 14, 2022.